V IRTUAL WEBINAR
This webinar is designed to empower event planners and AV companies with the knowledge to navigate the complexities of AV services, from budgeting to negotiating, ensuring successful and cost-effective events.
Event planners often face challenges when negotiating hotel contracts for audio visual (AV) services. A common issue is the complex language of AV terms, which can be confusing and lead to misunderstandings. This webinar will provide clarity on the essentials of AV services, ensuring planners are well-informed and not overcharged. We’ll cover the basics every planner should know, from understanding technical jargon to identifying necessary equipment and services for their events.
For AV companies, the webinar will delve into strategies for negotiating contracts with hotels that already have in-house AV services. We’ll discuss how to avoid extra fees and create partnerships that benefit both the outside AV company and the hotel, fostering a competitive yet cooperative environment.
Win-Win Solutions: The focus will be on crafting a win-win scenario for all parties involved: the event planner, the outside AV company, the in-house AV company, the hotel, and ultimately, the client. By aligning the interests of each stakeholder, we can ensure a seamless event experience that delivers value and satisfaction to the client.
L earning Objectives:
- Understand AV Terminology: Gain a basic understanding of AV language to communicate effectively with service providers and negotiate better terms.
- Identify Essential AV Services: Learn to discern the necessary AV services required for an event without incurring unnecessary costs.
- Negotiate Favorable Contracts: Master the art of negotiating with hotels and in-house AV companies to secure favorable terms and avoid additional fees.
NSBWEP Members – Complimentary | Non-Members $35.00
Tickets are non-refundable and non-transferrable to another event.
About Our Speakers:
Deidre Clemmons, CMP, CAE is a strategic association executive and events professional experienced in all phases of meeting and events management and non-dues revenue generation. She has over 15 years of direct oversight and leadership of the meetings and events departments in both the association and corporate environments. Clemmons is responsible for the strategic and operational management of the conference and event business development teams at American Association for Justice.
Clemmons is experienced in all phases of meetings logistics, including registration, audio-visual equipment, food, and beverage; exposition management, budgeting, financial management, and oversight for the planning, staffing and fiduciary management of multiple events annually.
A creative problem solver, with the ability to create and execute strategies that increase revenues and produce events that maintain a high standard of excellence.
Specialties: Conference and Event Management, Association Executive, Business Relationship Management, Member Engagement, Business Development, Brand Positioning, Budget Development, Policy and Process Implementation, Association Management, Strategic Management and Non-dues Revenue Management, Event Strategist.
Tony Scurry is an event designer and business owner. He works on a variety of events, meetings, and conventions, from 20 attendees to more than 10,000. He is a creative collaborator with all involved stakeholders to execute flawless events and deliver them to satisfied partners. Tony has been in business for almost 20 years and is the proud Founder/Owner of 7 Pointe Planning and Anthony Event Designs. He is the 2021 PCMA Capital Chapter Rising Star Awardee, a 2022 finalist for the PCMA Professional Excellence Awards in the Event Designer of the Year category, and most recently was name the MPI Potomac Chapter 2023 Distinguished Leader. Tony is also the planner spokesperson for the Los Angeles Tourism & Convention Board’s “Now Playing” marketing campaign.
Creative, thoughtful, patient, organized, and thorough are all adjectives used to describe Tony Scurry. He believes the events he creates do what they are intended to do, connect people. However, he also believes the events he creates should leave an impact that positively resonates with a community. He wants to be able to do this on a larger scale because this is where his passion meets his purpose.
Tony was raised in Buffalo, NY, college educated in Raleigh, NC, and he became a successful entrepreneur in Washington, DC where he has lived for more than 20 years.
